| Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall on Monday 9th January 2017 at 2.00pm
Present: Cllrs F Miles (Chairperson), G Hearnden, A Lord, E Price, R Dowding, T Evans, J Padgham, Mrs J P Banks (Clerk). No members of the public were present. |
||
| 1 | Apologies– Dst Cllr A Ford, Cnty Cllr J Brook (restrospective) | |
| 2 | Declarations of Interest – none | |
| 3 | Public Discussion – none | |
| MATTERS ARISING | ||
| 4 | Minutes–the Parish Council resolved to approve the minutes of the meeting held on 5th December 2016 as a true and accurate record of the meeting. | |
| 5 | Allotments – whole plot no. 3 has a new tenant on the basis of the first 6 months being rent free as the ground will need a lot of preparation having been vacant for so long. | |
| 6 | Play Area – nothing to report | |
| 7 | Gritting Machine and treating Bridford Hill – there is concern over the Parish Council’s liability regarding volunteers gritting the road. Volunteers are concerned about the salt getting up under their vehicles.
For various reasons the current Snow Warden has offered his resignation, but would still be willing to assist if necessary. The towable gritter has become very rusty although kept in a barn, the conditions are not ideal, somewhere in the village would be more convenient. We could see if there are grant monies available to purchase another, more robust machine, but the situation would still remain the same as regards to volunteers and the concern about liability. Cllr Evans agreed to makes enquiries with regards to the price of a new gritting machine. The alternative would be to employ a contractor to be on call to grit the hill using their own equipment and who would have their own public liability insurance. The Parish will have to make the best of what it has for this winter, but a decision will have to be made and arrangements in place by the autumn. A specification will be drawn up to decide exactly what is required. Hennock Parish Council is advertising for a Lengthsman. The Clerk will contact Hennock PC to find out the details of what they are asking for and how much they are likely to have to pay for these services. |
|
| 8 | Adoption of Telephone Box– BT has confirmed that it will not be possible to leave a phone line in for emergency calls once the phone box has been adopted. The Parish Council agreed that it will continue with the process of adopting for kiosk. | |
| 9 | Village Garden– the transfer of title to the Parish Council is ongoing. | |
| 10 | Parking around area around Church Steps and The Old Post Office – two responses have been received following the letter that went to all residents in the vicinity. It would appear that the residents do not consider that there is a problem, being happy to work together over parking. A follow up letter will be sent to the residents confirming that no further action is considered necessary. | |
| 11 | Anglers Cottage – no response to the Parish Council’s last letter to Teignbridge District Council. Will follow up. | |
| ANY OTHER MATTERS ARISING | ||
| 12 | Meetings attended by Parish Councillors– none | |
| 13 | District Councillors Report– Cllr Ford not present | |
| 14 | County Councillors Report– Cllr Brook not present | |
| PLANNING | ||
| For Discussion | ||
| 15 | The following application was circulated to Parish Councillors and dealt with between meetings due to the
short timescale for the response Manley Mead, Land opposite Seven Acre Farm – application for Prior Notification re proposed erection of agricultural building (18.3m x 13.75m) DNPA ref 062/16. Following a site visit, the Parish Council has no objections to the application |
|
| 16 | Stonemill House, Stone Lane, Bridford – re proposed construction of equestrian exercise arena (20x40m) in former agricultural field, deferred from December meeting pending site visit (DNPA ref 0618/16) The Council has no objections to this application | |
| 17 | Any planning items for discussion since publication of the agenda – none | |
| For Information | ||
| 18 | The Grange, Bridford – Grant of Conditional Planning Permission re replacement log store (DNPA ref 0573/16) | |
| 19 | Woodland adjacent to B3212, Bridford – Grant of Conditional Planning Permission re creation of temporary access and loading area (DNPA ref 0574/16)
43 |
|
| 20 | Rockside, Bridford Road, Christow – Refusal to Issue a Certificate of Lawful Use or Development re use of land as an access for domestic vehicles to drive between the dwelling and the highway (DNPA ref 0568/16)
The Parish Council is disappointed with the decision and will continue to support any future application or appeal. A copy of this minute to be sent to DNPA. |
|
| 21 | Woodland adjacent to B3212, Bridford – Application has been withdrawn re creation of access and loading bay (DNPA ref 0525/16 different application to item 19above) | |
| 22 | The Hide, Cedar house, Bridford – Application Withdrawn re works to facilitate additional living accommodation (DNPA ref 0554/16) | |
| 23 | Any planning items for information received since publication of the agenda – none | |
| 24 | Burnicombe Farm – RIghts of Way diversions. Cllr Evans advised the Parish Council of his intention to divert the bridleway and footpath away from the farmyard at Burnicombe Farm. The Parish Council would have expected even at this early stage to have been consulted by DNPA and to have a right to comment before a decision on the order. Enquiries to be made with DNPA. | |
| FINANCE & ACCOUNTS | ||
| 25 | Account balances as at 5th December 2016
Current account Investment account
|
4813.00 3543.48 8356.48 |
| (Balances include earmarked funds: £90 refundable allotment deposits, £525 Play Area, £43 Village Garden, £45 textile bank + £35 percentage to Village Hall) | ||
| 26 | INCOME
Bank interest for November Bank interest for December Donation re defibrillator from Bridford Fete Amount received from DCC possible duplication of grant
|
0.15 0.15 100.00 200.00 300.30 |
| 27 | EXPENDITURE
Mrs J P Banks re December salary HMRC re Clerk’s PAYE quarter ended 5 January 2017 Mr R Clark re-imbursement purchase of Christmas tree lights (S137 payment) Mr G Dicker re grass cutting July – December 2016 Mr C Banks re maintenance to gritting machine
|
192.76 144.40 24.99 372.98 53.60 788.73 |
| 28 | Account balances as at 9th January 2017
Current account Investment account |
4124.27 3743.78 7868.05 |
| 29 | Budget for 2017/18 – the Parish Council discussed the draft budget to decide the amount of precept required for 2017/18. Bearing in mind that additional funds are going to be required whatever is decided on the way forward re gritting Bridford Hill, a majority decision was made to increase the amount of precept requested by an additional £1,000 compared to last year. The Parish Council will therefore request the sum of £7,500 from the precept for the year 2017/18. | |
| ITEMS FOR DISCUSSION | ||
| 30 | Internal Auditor – the Parish Council was sorry to hear that due to deteriorating health, Ken Abraham will no longer be undertaking any further audit work. The audit can be carried out by a suitably qualified clerk. Penny Clapham who audited the Bridford accounts last year has offered her services. The Parish Council resolved to accept her offer and to contact her to confirm. The Parish Council will send get well wishes and a letter of thanks to Ken Abraham for his many years service. | |
| 31 | Governance – re DNPA committee members. Does the Parish Council wish to re-visit the question of making it clear about it’s opinion of appointment or election? Cllr Lord suggested a deferment and that it should be discussed with Dunsford and Christow Parishes at the next Three Parishes meeting and that Pamela Woods should be invited to the meeting. | |
| 32 | Parish Plan or Neighbourhood Plan – the Parish Council will discuss at a separate meeting on 31st January 2017 to review the Parish Plan | |
| 33 | Any items for discussion received since publication of the agenda – none | |
| ITEMS FOR INFORMATION 44
|
||
| 34 | Highways Community Enhancement Fund – the Parish Council having concerns about the public liability with regards to self help will not be applying for these funds | |
| 35 | No extension of Council Tax referendum principles to Parish and Town Councils – Government decision not to extend council tax referendum principles to any size of parish or town council in 2017/18 | |
| 36 | Teignbridge Leisure Services and Activities – details of services to be published in Unity | |
| 37 | Any items for information received since publication of the agenda – none | |
| 38 | Public Discussion – a Parish Councillor asked what the up to date situation is regarding planning regulations at Seven Views, Pound Lane. The Parish Council has generally been in agreement with their proposals in the past and would welcome the opportunity to discuss. The Clerk will try and arrange an appointment for the Parish Council to meet with the owners of the property.
Repair of the bridge at Leigh Cross – the Parish Council will send a letter to DCC Highways for repairing and restructuring the bridge |
|
| 39 | Date of next meeting – Monday February 6th at 7.00pm | |
|
|
Original copy of minutes signed by the Chairperson 6th February 2017 |
|
|
CIRCULATION Newletters, Reports & Circulars Dunsford PC minutes of October meeting Dunsford PC minutes of November meeting Copy of Simon Lee (DNPA Ranger) Annual Report Miscellaneous Copy of Bridford PC’s response to the DNPA New Local Plan consultation Correspondence sent Various 45 |
||
| Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall on Monday 9th January 2017 at 2.00pm
Present: Cllrs F Miles (Chairperson), G Hearnden, A Lord, E Price, R Dowding, T Evans, J Padgham, Mrs J P Banks (Clerk). No members of the public were present. |
||
| 1 | Apologies– Dst Cllr A Ford, Cnty Cllr J Brook (restrospective) | |
| 2 | Declarations of Interest – none | |
| 3 | Public Discussion – none | |
| MATTERS ARISING | ||
| 4 | Minutes–the Parish Council resolved to approve the minutes of the meeting held on 5th December 2016 as a true and accurate record of the meeting. | |
| 5 | Allotments – whole plot no. 3 has a new tenant on the basis of the first 6 months being rent free as the ground will need a lot of preparation having been vacant for so long. | |
| 6 | Play Area – nothing to report | |
| 7 | Gritting Machine and treating Bridford Hill – there is concern over the Parish Council’s liability regarding volunteers gritting the road. Volunteers are concerned about the salt getting up under their vehicles.
For various reasons the current Snow Warden has offered his resignation, but would still be willing to assist if necessary. The towable gritter has become very rusty although kept in a barn, the conditions are not ideal, somewhere in the village would be more convenient. We could see if there are grant monies available to purchase another, more robust machine, but the situation would still remain the same as regards to volunteers and the concern about liability. Cllr Evans agreed to makes enquiries with regards to the price of a new gritting machine. The alternative would be to employ a contractor to be on call to grit the hill using their own equipment and who would have their own public liability insurance. The Parish will have to make the best of what it has for this winter, but a decision will have to be made and arrangements in place by the autumn. A specification will be drawn up to decide exactly what is required. Hennock Parish Council is advertising for a Lengthsman. The Clerk will contact Hennock PC to find out the details of what they are asking for and how much they are likely to have to pay for these services. |
|
| 8 | Adoption of Telephone Box– BT has confirmed that it will not be possible to leave a phone line in for emergency calls once the phone box has been adopted. The Parish Council agreed that it will continue with the process of adopting for kiosk. | |
| 9 | Village Garden– the transfer of title to the Parish Council is ongoing. | |
| 10 | Parking around area around Church Steps and The Old Post Office – two responses have been received following the letter that went to all residents in the vicinity. It would appear that the residents do not consider that there is a problem, being happy to work together over parking. A follow up letter will be sent to the residents confirming that no further action is considered necessary. | |
| 11 | Anglers Cottage – no response to the Parish Council’s last letter to Teignbridge District Council. Will follow up. | |
| ANY OTHER MATTERS ARISING | ||
| 12 | Meetings attended by Parish Councillors– none | |
| 13 | District Councillors Report– Cllr Ford not present | |
| 14 | County Councillors Report– Cllr Brook not present | |
| PLANNING | ||
| For Discussion | ||
| 15 | The following application was circulated to Parish Councillors and dealt with between meetings due to the
short timescale for the response Manley Mead, Land opposite Seven Acre Farm – application for Prior Notification re proposed erection of agricultural building (18.3m x 13.75m) DNPA ref 062/16. Following a site visit, the Parish Council has no objections to the application |
|
| 16 | Stonemill House, Stone Lane, Bridford – re proposed construction of equestrian exercise arena (20x40m) in former agricultural field, deferred from December meeting pending site visit (DNPA ref 0618/16) The Council has no objections to this application | |
| 17 | Any planning items for discussion since publication of the agenda – none | |
| For Information | ||
| 18 | The Grange, Bridford – Grant of Conditional Planning Permission re replacement log store (DNPA ref 0573/16) | |
| 19 | Woodland adjacent to B3212, Bridford – Grant of Conditional Planning Permission re creation of temporary access and loading area (DNPA ref 0574/16) | |
| 20 | Rockside, Bridford Road, Christow – Refusal to Issue a Certificate of Lawful Use or Development re use of land as an access for domestic vehicles to drive between the dwelling and the highway (DNPA ref 0568/16)
The Parish Council is disappointed with the decision and will continue to support any future application or appeal. A copy of this minute to be sent to DNPA. |
|
| 21 | Woodland adjacent to B3212, Bridford – Application has been withdrawn re creation of access and loading bay (DNPA ref 0525/16 different application to item 19above) | |
| 22 | The Hide, Cedar house, Bridford – Application Withdrawn re works to facilitate additional living accommodation (DNPA ref 0554/16) | |
| 23 | Any planning items for information received since publication of the agenda – none | |
| 24 | Burnicombe Farm – RIghts of Way diversions. Cllr Evans advised the Parish Council of his intention to divert the bridleway and footpath away from the farmyard at Burnicombe Farm. The Parish Council would have expected even at this early stage to have been consulted by DNPA and to have a right to comment before a decision on the order. Enquiries to be made with DNPA. | |
| FINANCE & ACCOUNTS | ||
| 25 | Account balances as at 5th December 2016
Current account Investment account
|
4813.00 3543.48 8356.48 |
| (Balances include earmarked funds: £90 refundable allotment deposits, £525 Play Area, £43 Village Garden, £45 textile bank + £35 percentage to Village Hall) | ||
| 26 | INCOME
Bank interest for November Bank interest for December Donation re defibrillator from Bridford Fete Amount received from DCC possible duplication of grant
|
0.15 0.15 100.00 200.00 300.30 |
| 27 | EXPENDITURE
Mrs J P Banks re December salary HMRC re Clerk’s PAYE quarter ended 5 January 2017 Mr R Clark re-imbursement purchase of Christmas tree lights (S137 payment) Mr G Dicker re grass cutting July – December 2016 Mr C Banks re maintenance to gritting machine
|
192.76 144.40 24.99 372.98 53.60 788.73 |
| 28 | Account balances as at 9th January 2017
Current account Investment account |
4124.27 3743.78 7868.05 |
| 29 | Budget for 2017/18 – the Parish Council discussed the draft budget to decide the amount of precept required for 2017/18. Bearing in mind that additional funds are going to be required whatever is decided on the way forward re gritting Bridford Hill, a majority decision was made to increase the amount of precept requested by an additional £1,000 compared to last year. The Parish Council will therefore request the sum of £7,500 from the precept for the year 2017/18. | |
| ITEMS FOR DISCUSSION | ||
| 30 | Internal Auditor – the Parish Council was sorry to hear that due to deteriorating health, Ken Abraham will no longer be undertaking any further audit work. The audit can be carried out by a suitably qualified clerk. Penny Clapham who audited the Bridford accounts last year has offered her services. The Parish Council resolved to accept her offer and to contact her to confirm. The Parish Council will send get well wishes and a letter of thanks to Ken Abraham for his many years service. | |
| 31 | Governance – re DNPA committee members. Does the Parish Council wish to re-visit the question of making it clear about it’s opinion of appointment or election? Cllr Lord suggested a deferment and that it should be discussed with Dunsford and Christow Parishes at the next Three Parishes meeting and that Pamela Woods should be invited to the meeting. | |
| 32 | Parish Plan or Neighbourhood Plan – the Parish Council will discuss at a separate meeting on 31st January 2017 to review the Parish Plan | |
| 33 | Any items for discussion received since publication of the agenda – none | |
| ITEMS FOR INFORMATION
|
||
| 34 | Highways Community Enhancement Fund – the Parish Council having concerns about the public liability with regards to self help will not be applying for these funds | |
| 35 | No extension of Council Tax referendum principles to Parish and Town Councils – Government decision not to extend council tax referendum principles to any size of parish or town council in 2017/18 | |
| 36 | Teignbridge Leisure Services and Activities – details of services to be published in Unity | |
| 37 | Any items for information received since publication of the agenda – none | |
| 38 | Public Discussion – a Parish Councillor asked what the up to date situation is regarding planning regulations at Seven Views, Pound Lane. The Parish Council has generally been in agreement with their proposals in the past and would welcome the opportunity to discuss. The Clerk will try and arrange an appointment for the Parish Council to meet with the owners of the property.
Repair of the bridge at Leigh Cross – the Parish Council will send a letter to DCC Highways for repairing and restructuring the bridge |
|
| 39 | Date of next meeting – Monday February 6th at 7.00pm | |
|
|
Original copy of minutes signed by the Chairperson 6th February 2017 |
|
|
CIRCULATION Newletters, Reports & Circulars Dunsford PC minutes of October meeting Dunsford PC minutes of November meeting Copy of Simon Lee (DNPA Ranger) Annual Report Miscellaneous Copy of Bridford PC’s response to the DNPA New Local Plan consultation Correspondence sent Various |
||