Author: Parish Clerk

Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall Monday 13^th April 2015 at 7.00pm.

Present: Cllrs S Purser (Chairman), F Miles, A Lord, J Bingham, T Evans, Mrs JP Banks (Clerk) and 3 members of the public.  Cnty Cllr Brook attended for part of the meeting.

• Apologies – Cllr E Price
• Declarations of Interest – none
• Public Discussion – no items were raised for discussion

MATTER ARISING

• Minutes – the Parish Council resolved to approve the minutes of the Parish Council meeting held on 2^nd March 2015 as a true and accurate record of the meeting.

5     Allotments    – all plots are now tenanted with plots 3 & 4b recently having been taken over. Rent on these plots not payable until 1^st October in lieu of the Parish Council having them dug over and prepared for use.

6     Play Area      –  RoSPA Annual Inspection Report received, to be passed to Cllr Price to decide what action / remedial work needs to be undertaken.

7     Village Hall  – nothing further to report

8     Anglers Cottage – TDC in touch with the owner and looking to at options available to bring it back into use.  Item to be put on notice board to establish if there is currently a need for affordable housing for a local person or couple.

9     Hedge at Shippen Farm – reply received from the owners of Shippen Farm.  Agreement with Natural England restricts the cutting of the hedge on the inside, however the roadside section has been cut and the road hedge will be fully cut in the autumn when the agreement ends.

10   School Lane road surface – Highways will look at this but cannot promise anything as it is a very minor road and not a high priority.  Parish Council to advise Highways that as well as access to housing at the bottom of the lane, this is the only access to the village hall and car park which is also used by those visiting the church

11   Mud/slurry from Wastenage Farm – specialised road cleaning equipment has been purchased by the Wastenages which should clear the mud and slurry.

ANY OTHER MATTERS ARISING

12    Meetings Attended by any members of the Parish Council – Cllr Bingham attended the tennis Trust AGM.  The Trust is looking to make improvements and is looking for funds. Non-members wishing to play currently have to obtain the key from Christow Stores. Suggested that the key should be kept at The Artichoke.

The Chairman attended a recent TALC meeting where representatives from Devon and Cornwall Police spoke generally about policing and budget cuts.

Cnty Cllr Brook joined the meeting at 7.30pm – the Chairman invited him to speak.

Things currently very quiet with the pending elections.  A Parish Councillor referred the current state of School Lane which Cllr Brook had just driven down to attend the meeting. This is a Government problem as this is where the money has to come from.  Cnty Cllr Brook is planning to look at minor roads in the Parishes and access how serious the situation is becoming in comparison with the rest of the county.  DCC is currently looking at the new Minerals Plan to ensure there is sufficient aggregate in the county to supply the construction need.  Cnty Cllr Brook wished Bridford luck at the Parish Elections.

Cnty Cllr Brook left the meeting at 7.40pm

PLANNING

For Discussion

The following item was dealt with between meetings due to the short timescale for submitting the

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observation sheets

13   Many Waters, Bridford – re proposed demolition of existing extensions and remodelling and refurbishment of existing dwelling (DNPA ref. 123/15).  A site visit was undertaken by five Councillors.  “The Parish Council fully supports this application for a young local family to re-model the existing house into a lifetime home.  The architect’s impressions do not do justice to the proposed natural larch cladding which the Parish Council fully supports the use

14   Any items for discussion received since the publication of the agenda

Smithacott Farm, Bridford – application for Prior Notification re proposed: Agricultural Building (464sqm) for storage of machinery and feed ( DNPA ref. 0165/15).  “The Parish Council has no objections”

For Information  

15   Pound Cottage, Bridford – Grant of Conditional Planning Permission re amendment to Approved 0026/14 to insert new window and omit door (DNPA ref. 0051/15)

16   Poole Farm, Bridford – Notice of Appeal 21 April 2015 at Parke, Bovey Tracey.

17   Any items for information received since the publication of the agenda – none

FINANCE & ACCOUNT

18   Account balances as at 8^th April 2015 – current account £2,854.96 and deposit account £3175.52  Balances include £623 earmarked for Play Area, £150 balance of refundable deposits for allotments & £57 re proceeds of contents of textile bank)

Balances allow for all expenditure and income detailed below.

19   Income

Bank interest re February 2015                                                                  £    0.27

Bank interest re March 2015                                                                      £    0.24

Mrs A Dentith re allotment rent                                                                  £  15.00

Nathan Waste re textile bank                                                                     £  56.80

VAT refund                                                                                                £105.44

Mrs Z Scott re allotment deposit                                                                 £  30.00              20     Expenditure

Mrs J P Banks re Clerk’s salary for March 2015                                           £180.54

Mrs JP Banks re use of home as office 1 Jan – 31 March £54.00

Mrs JP Banks re admin expenditure 1 Jan – 31 March £89.31                    £143.31

HMRC re Clerk’s PAYE quarter ended 5 April 2015                                      £135.60

Bridford PCC re monies awarded from proceeds of textile bank                    £250.00

Bridford Village Hall re hire of meeting room Jan/Feb/Mar 2015                    £48.00

Bridford Village Hall re PC contribution to PO room hire Jan/Feb/Mar £45.50  £   93.50

Bridford Village Hall 20% proceeds of textile bank                                                 £  76.80

DALC subscription to be deducted from the precept                                            £115.86

Item of Expenditure received for payment after publication of agenda

Playsafety Ltd re annual inspection of Bridford Play Area                                     £106.80

The Parish Council resolved to approve the accounts and authorise the expenditure.

The Chairman checked the invoices to the cheque book and the reconciliation to the bank statement.

ITEMS FOR DISCUSSION

21    Providing Self Build housing plots for local people – expressions of interest invited in delivering self-build plots aimed at local people

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22    Withdrawal of last bus service from Bridford to Exeter – comments requested by Ide PC.  It will have little or no effect on Bridford residents.

23   Any items received for discussion since the publication of the agenda – none

ITEMS FOR INFORMATION

24   Warnings – Police report of person walking around properties looking for items to steal. Reports of an aggressive foul mouthed female allowing her Siberian husky dogs to attack other dogs.  Any information in relation to either of these reports should be directed to the Police using the 101 non-emergency phone number.

25    Build Stronger Local Communities on Streetlife – the local social network just launched across Teignbridge inviting thousands of local residents to get more involved in their

Community.  Visit streetlife.com for details.

26    Election of DALC County Committee 2015-2019 – last date for nominations first post 6^th

June 2015.

27    Rural Aid – towns and parishes directly in DNP no longer eligible. The alternative funding is The Dartmoor Communities Fund – details from:

www.dartmoor-npal.gov.uk/livingin/grants/communities-fund

28   Any items for information received since the publication of the agenda – none

29   District Councillors Report – very little to report as ‘purdah mode’ now in place since 30^th March pending the Elections.  Dst Cllr Purser is a candidate for Teign Valley ward in the District Election on 7^th May.

30   Public Discussion – nothing further for discussion,

31   Date of next meeting  –  Wednesday 20 May 2015 which is the Annual Parish Council Meeting followed by the Annual Parish Meeting in the upstairs room at the Village Hall commencing at 7.00pm.

Original minutes signed by the Chairperson     20^th May 2015

CORRESPONDENCE FOR CIRCULATION  (Appendix A)

Newsletters and Circulars

Devon County Council Emergency Management March 2015

Healthwatch Voices

Reports and Agendas

Christow PC February minutes

Christow PC March minutes

Dunsford PC February minutes

       Miscellaneous

Green postcode areas

List of proposed road closures

National Plant Monitoring Scheme

Letters sent

Various

 

 

 

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Dear Councillors and Members of the Public,

Parish Councillors are summoned and Members of the Public are invited to attend the Annual Parish Council meeting which will be followed by the Annual Parish meeting held at Bridford Village Hall on Wednesday May 20th 2015 at 7.00pm.

Joan Banks

Clerk to Bridford Parish Council

 

AGENDA FOR THE ANNUAL PARISH COUNCIL MEETING

 

• Election of new Chairman
• Election of Vice Chairman
• Acceptance of Office Forms
• Apologies
• Declarations of Interest
• Appointment of Committees

Neighbourhood Watch

Rural Aid

Village Hall

TALC

DNPA Consultative Committee

Bridford Trust

Planning

Lengths man

Playing Field

Tree Warden

Parish Plan Development

Allotments Representative

Allotments PC Representative

Website

Snow Warden

• Previous Chairman’s Report

MATTERS ARISING

• Minutes – Parish Council to approve the minutes of the Parish Council meeting held

13th April 2015

• Allotments
• Play Area – discuss work considered necessary following annual RoSPA inspection
• Village Hall
• School Lane

 

ANY OTHER MATTERS ARISING

• Meetings Attended by Parish Councillors

PLANNING

Items for Discussion

14    Whipple Tree Farm, Bridford – Hedgerow Removal Notice (DNPA ref. BB/PB/27/15/1(51)

15    Beacon Farm, Bridford – Hedgerow Removal Notice (DNPA ref. BB/PB/27/15/1(50)

16   Any planning items for information received since publication of the agenda

Items for Information

17    Many Waters, Bridford – Grant of Conditional Planning Permission re demolition of

existing extensions and remodelling and refurbishment of existing dwelling (DNPA

ref. 0123/15)

18   Smithacott Farm, Bridford – work approved re Notice of Prior Notification of

agricultural building (464sqm) for storage of machinery & feed (DNPA ref 0165/15)

19   Poole Farm, Bridford – appeal has been withdrawn

20   Any items for information received since publication of the agenda

FINANCE AND ACCOUNTS

21   Notice of Appointment of Date for the Exercise of Electors Rights

22   External Audit

23   Internal Audit

24   Receipts and Payments Account year ended 31 March 2015 to be approved by the

Parish Council

25  Annual Return year ended 31 March 2015 – Parish Council to answer the questions in

the Annual Governance Statement and approve and accept the accounts in section one

and the Annual Governance Statement in section two.

26  Annual Parish meeting – Parish Council to authorise payment for light refreshments

to be served after Annual Parish meeting under S137 payments.

27  Payment for additional hours – request from the Clerk for authorisation of payment of

additional hours re preparation for and post election work.

28  Account Balances as at 14th May 2015 – current account £5,554.09 and deposit

account £3,175.79 (balances include £671 earmarked for Play Area, £150 re refund of

allotment deposits  and £57.00 re proceeds of textile bank)

Balances take into account expenditure and income below

29  Expenditure

Mrs J P Banks re Clerk’s salary for April 2015                                   £   185.39

SLCC renewal membership subscription                                           £     77.00

30  Income

TDC first half of precept less DALC subscription                               £3,134.14

Bridford Village Hall re skittles for Play Area                                      £     48.06

Bank interest re April 2015                                                                £       0.27

FOR DISCUSSION – none

31  Any Items received for discussion since publication of the agenda

FOR INFORMATION

32   Community Compost Open Day

33  Warnings/Messages from Devon and Cornwall Police

34  Any items for information received since publication of the agenda

35   Public Discussion

36   Date of next meeting – Monday 1st June 2015 in the Village Hall

Joan Banks

Clerk to Bridford Parish Council

 

CORRESPONDENCE FOR CIRCULATION  (Appendix A)

Miscellaneous

Letter of thanks from Bridford Parish Church

Newsletters

Junkmail  issue 16

Clerks and Councils Direct May 2015

      Letters sent

Various

 

 

 

AGENDA FOR THE ANNUAL PARISH MEETING

 

• Welcome by the new Chairman
• Open Forum for Members of the Public
• County Councillor Jerry Brook’s Report
• Introduction of District Councillor Amanda Ward
• Dartmoor Ranger Simon Lee’s Report
• Reports by Local Groups and Organisations

 

Joan Banks

Clerk to Bridford Parish Council

 

 

Refreshments will be served after the meeting. Everyone is very welcome to stay, mingle and have a chat

 

 

Joan Banks

Clerk to Bridford Parish Council

 

 

 

Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall Monday 2^nd March 2015 at 7.00pm.

Present:  Cllrs S Purser (Chairman), G Hearnden, E Price, F Miles, J Bingham, A Lord, T Evans (arrived at 7.10pm), Mrs J P Banks (Clerk), Cnty Cllr Brook attended for part of the meeting and three members of the public.

• Apologies – none
• Declarations of Interest – none
• Public Discussion

Village Hall – a Parishioner who cleans the Village Hall wished to draw the Parish Council’s attention to the fact that she did not consider the Hall was being managed in a satisfactory manner having found on different occasions, the water heater left on, fire doors propped open and the building generally not being left in an acceptable state following an event.  The Parish Council agreed to write to the Village Hall Committee to ask them to review their management  of the building and to ensure that there is in future, a nominated person who the cleaner can liaise with and who will be overall responsible in the event of problems.

Anglers Cottage – a Parishioner reported that this property has been empty for at least three months and in its current state of repair is becoming an eyesore.  It is not known who owns the property.  The Parish Council will contact Teignbridge to see what can be done.

Hedge at Pound Lane – although the roadside hedge has been cut at Shippen, the inside requires cutting back to ensure visibility on the hill when the leave start to grow.  The Parish Council will write to the land owner.

Hedge at Pound Lane adjoining Oxenpark Gate – this has long been an issue with letters sent to the builders of the estate being ignored.  As outstanding issues still remain, a management company has never been established.

School Lane – a Parishioner commented on the state of the road surface which is generally very mossy with a number of potholes.  Devon County Council is responsible for the road until it becomes a footpath to the church when it becomes the responsibility of the DNPA Ranger.  Both will be contacted to see if any repairs can be undertaken.

Slurry / mud on the road still running down off the field between Neadon Lane and Windhill Gate when it rains.  The Parish Council will contact Seven Acre Farm to see if they now have the road cleaning equipment that they were going to obtain and to request that the road is kept free of slurry.

Gentleman of the Road – a Parishioner advised the Parish Council that a tramp has taken up residence in the church during the day.  The PCSO has been advised.

Rowden Wood – oil debris running down has been reported.  Environmental representatives have been to investigate.  The Dartmoor Ranger to be asked if he is aware.

Item 24 – District Councillors Report brought forward – the District budget was approved which included the Devon County precept.  District Council currently in ‘purver mode’ in the run up to the Elections on 7th May.

Cllr Purser left the meeting at 7.35pm and Cllr Hearnden took the Chair

Item 20 – Request for funds from Bridford Church – brought forward to allow representatives of the church present at the meeting to speak.

The yew trees in the churchyard and the lower hedge require cutting back and the estimate is £300.  The Parish Council resolved to make £250 available from funds generated from the textile bank.  The Clerk confirmed that the Village Hall would still be receiving the 20% of any funds received as a result of the textile bank, agreed when the scheme was

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originally set up.  It was agreed that the 20% payable to the Village Hall should be paid at the end of the Parish Council’s financial year.

MATTER ARISING

4    Minutes – The Parish Council resolved to approve the minutes of the Parish Council meeting held on February 2^nd 2015 as a true and accurate record of the meeting.

5     Allotments    – nothing new to report.  Plot 3 still vacant and being advertised.

6     Play Area      – RoSPa annual inspection to take place this month. Nothing else to report.

7     Village Hall  – refer to public discussion.  There is a management issue, not directly the Parish Council’s problem.

8     Skip in driveway at 6 Scattor View – at the February meeting it was recorded in the minutes that there was concern about a permanent skip in the drive of 5 Scattor View.  This was incorrect and should have been number 6.  A letter has been sent to the occupier of number 5 apologising for any embarrassment or inconvenience this may have caused.

Cnty Cllr Brook joined the meeting at 7.50pm.  He was welcomed by the acting Chairman and invited to speak.  The County Council budget eventually went through, one variation being the decision to continue to fill the grit bins.  £100,000 has been put back into the bus scheme to allow more time to decide how to go about the process of operating this service. Otherwise, no great changes to the original budget proposals. The “Achilles’ heel” is the outstanding debt, being money borrowed from the public loans board which was then loaned out to others to generate funds.  £250,000 is still outstanding but is not able to be paid back yet.  The next payment date is not until 2027.  Funds are being put back each year to be able to pay the money back and this takes away a considerable amount of the revenue budget.  To maintain the capitalprogramme within the county, assets have been reviewed.  With the reduction of staff, some satellite buildings have been mothballed down and sold.  The capital project is supported by assets that are no longer functional or required by the County Council.  Cllr Lord asked Cnty Cllr Brook if he knew what was happening regarding the bus proposals to cut out Hennock from the weekly Newton Abbot service, but he had no further information.

Cnty Cllr Brook left the meeting at 8.12pm          

ANY OTHER MATTERS ARISING

9    Meetings Attended by members of the Parish Council – none

PLANNING

For Discussion

The following items were dealt with between meetings due to the short timescale for submitting the observation sheets

10   Amerys, Bridford – amendment to original plans.  Change from flat to pitched roof extension and amendments to window design and front elevations (DNPA ref 0001/15)  “ The Parish Council has no objections”

11   Pound Cottage – amendment to approved DNPA ref. 0026/14 to insert new window and omit door (DNPA ref 0051/15) “The Parish Council has no objections”.

12   Any items for discussion received since the publication of the agenda – none

For Information  

13   Seven Acre Farm, Bridford – Grant of Conditional Planning Permission re siting of temporary dwelling for agricultural worker (DNPA ref. 0710/14)

14   Springwater Stables, Bridford – refusal  to issue a Certificate of Lawful Use or Development (DNPA ref 0700/14)

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15   Any items for information received since the publication of the agenda

Amerys, Bridford – Grant of Conditional Planning Permission re single storey extension

(DNPS ref. 0001/15)

FINANCE & ACCOUNT

16   Account balances as at 25^th February 2015 – current account £3,413.59 and deposit account

£3,175.01. Balances include £623 earmarked for Play Area, £120 balance of refundable deposits for allotments & £327.20 re proceeds of contents of textile bank)

Balances allow for all expenditure and income detailed below.

17   Income

Bank interest re December 2014                                                                £    0.26

Bank interest re January 2015                                                                    £    0.27

18    Expenditure

Mrs J P Banks re Clerk’s salary for February 2015                                                           £180.54

Mrs J P Banks purchase of  HP laptop computer                                  £399.00

Microsoft Office programme                                                                  £  79.99

MacAfee anti-virus programme                                                             £  20.00                £498.99

Mrs J P Banks paid to IBIS UK to transfer HMRC files from  old laptop                            £  10.00

DALC re New Councillors Course 28 January for Cllr F Miles                                           £  30.00

Information Commissioner re renewal of Data Protection registration                               £  35.00

The Parish Council resolved to approve the accounts and authorise the expenditure.  The

Chairman checked the invoices to the cheque book and the reconciliation to the bank statement.

19   Reimbursement of Christmas tree lights £24.39 authorised for payment at January PC meeting – the Parish Council re-authorised this payment to be made under S137 payments in retrospect.

ITEMS FOR DISCUSSION

20    Request for funds from Bridford Church – item dealt with earlier in the meeting.

21    Teign Tennis Trust request for  a PC representative to attend its AGM 18^th March 2015 Cllr Bingham will represent the Parish Council.   

22   Any items received for discussion since the publication of the agenda – none

ITEMS FOR INFORMATION

23   Social Enterprise Workshops 2015 – information at www.devoncommunities.org.uk

24   Any items for information received since the publication of the agenda

Building Better Communities – Jewson pledges £100,000 for community regeneration

projects

RoSPA Playsafety Playground Inspection Training Courses available

Teign Valley Community Hall – letter from the secretary trying to recruit new committee members from all the Valley Parishes.

May 2015 Elections – the Clerk advised members of the Parish Council that she has a limited number of Nomination Packs.   Deadline for receipt of completed nomination papers at Forde House, 4.00pm Thursday 9th April 2015.

25   District Councillors Report – given earlier in the meeting.

26   Public Discussion – nothing else for discussion

27   Date of next meeting  –  Monday 13^th April 2015 7.00pm in the upstairs room at the

Village Hall

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          Original copy signed by the Chairman      13th April 2015

CORRESPONDENCE FOR CIRCULATION  (Appendix A)

Newsletters and Circulars

Funding News February 2015

Advice Teignbridge February 2015

Reports and Agendas

       Dunsford approved minutes for January 2015

Letters sent

Various

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Continue reading “Bridford Parish Council Agenda for PC meeting 13th April 2015”

BRIDFORD PARISH COUNCIL

Dear Councillor,

You are summoned to attend a meeting of Bridford Parish Council to be held at Bridford Village Hall Monday 2^nd March 2015 at 7.00pm. Continue reading “Bridford Parish Council Agenda for 2nd March 2015”

Minutes of a meeting of Bridford Parish Council held at Bridford Village Hall Monday 5^th January 2015 at 7.00pm. Continue reading “Bridford Parish Council Minutes of Meeting 5th January 2015”

BRIDFORD PARISH COUNCIL

Dear Councillor,

You are summoned to attend a meeting of Bridford Parish Council to be held at Bridford Village Hall Monday 2^nd February 2015 at 7.00pm.

Joan Banks

Clerk to Bridford Parish Council

AGENDA

• Apologies
• Declarations of Interest – Councillors to declare any personal or prejudicial interest in any item on the agenda.

• Public Discussion – opportunity for members of the public to comment on any item on the agenda or bring any matter to the attention of the Parish Council

4   Presentation by Peter Harper – Chairman DNPA

MATTER ARISING

5   Minutes – Parish Council to approve minutes of the Parish Council meeting held on January 5^th 1915.

6     Allotments   – update

7     Play Area      – update & inspection

8   Village Hall – update

9     Snow Warden

10   Fly Tipping

ANY OTHER MATTERS ARISING

11  Meetings Attended by any members of the Parish Council

PLANNING

For Discussion

The following application was dealt with between meetings due to the short timescale for submitting the observation sheet

12   Amerys, Bridford – re proposed single storey extension (DNPA ref. 0001/15). The Parish visited the property and made the following comments: “The Parish Council fully supports this application for a modest extension. The Parish Council debated whether the extension should have a pitched roof, but was divided on the subject.”

13 Any items for discussion received since the publication of the agenda

For Information  

14 Lower Lowton Farm, Bridford – Grant of Conditional Planning re agricultural livestock building (314sqm) (DNPA ref. 0656/14)

15   Lower Neadon Cottage, Bridford – Grant of Conditional Planning Application re demolition of existing utility and garage to rear of existing house and erection of a single storey extension. (DNPA ref. 0652/14)

• Any items for information received since the publication of the agenda

FINANCE & ACCOUNT

17   Date of Internal Audit – 27th May 2015

18   Account balances as at 28th January 2015 – current account £ 4,688.66 and deposit account

£3,174.48. Balances include £623 earmarked for Play Area, £120 balance of refundable deposits for allotments, £400 re replacement computer & £278 re proceeds of contents of textile bank)

Balances allow for all expenditure and income detailed below.

19   Income – none

20   Expenditure

Mrs J P Banks re Clerk’s salary for January 2015                                      £180.54

Mr G Dicker re 8 months grass cutting & extra hedge cut at allotments        £430.00

Mrs J P Banks travelling expenses re Preparing for Elections Briefing              £ 26.20

DALC Preparing for Elections Briefing 21 January £20 + £5 V.A.T.                       £ 25.00

ITEMS FOR DISCUSSION

21   Revisal of Standing Orders relating to Bridford Parish Council – resolution required to adopt amendment to Standing Orders following an amendment to the Public Bodies (Admission to Meetings) Act 1960 (“the 1960 Act”).

22   Bridford Parish Council Asset Register – revised figures to be signed off by the Chairman and Clerk

23   Teignbridge District Council Budget – consultation

24   Public Transport Review – consultation

25   Local Food Bank – request for grant

26   Any items received for discussion since the publication of the agenda

ITEMS FOR INFORMATION

27  Government statement on affordable housing/use of Section 106 Agreements

28   Mid Devon Cycling Club Race – 29th March 2015

29   Emailing of agendas – moves to make a law to legalise

30   Esmee Fairbairn Small Grant Fund – monies available

31   The Sir Francis Chichester Trust Burseries for 2015

32   Parish/Town Council Workshop – 11th Mach 2015

33   Devon SLCC Free Workshop – 27th March 2015

34   Any items for information received since the publication of the agenda

35 District Councillors Report

36 Public Discussion

37 Date of next meeting – Monday 2^nd March 2015 7.00pm in the upstairs room at the Village Hall

Joan Banks

Clerk to Bridford Parish Council

 

 

CORRESPONDENCE FOR CIRCULATION (Appendix A)

Newsletters and Circulars

Rural Housing Spotlight January 2015

Everyone’s Tomorrow Winter 2014/15

Healthwatch Voices Winter 2015

Clerks and Councils Direct January 2015

Reports and Agendas

Christow PC October and November minutes

Dunsford PC December minutes

Letters sent

Various